Project Management with one PMO, one date, one audit file

Most Kenyan projects don’t fail on site — they fail on paper. No baseline, no critical path, no EVM, no laydown plan. Then the 5 vendors point at each other and you hold the penalty. In Thika we owned planning, procurement, install and handover for 2 lines — one report, one invoice, one date. -72% downtime, +18% throughput, 22 days total, audit file on day 23.

Dynatec PMO is not a Gantt print. It’s MSP/Primavera + risk register + weekly SPI/CPI + vendor prequal + expediting + kitting + daily toolbox + QA/QC + NDT + punch list + O&M. We do turnkey — concept to handover — for manufacturing, energy and mining. Fee 8–12% or lump sum, audit free.

You don’t need more meetings. You need one owner who knows that a missing M10 bolt can stop a 75kW motor and that a 3-day delay on spares is a 22-day backlog.

The overrun hides in the baseline you never set. Without a baseline, ‘on track’ means nothing — you discover -30% at month 2 when it’s too late. We baseline in MSP/Primavera: WBS 200 tasks, critical path (typically 35% of tasks), S-curve (planned vs actual), SPI/CPI weekly. At -5% (SPI 0.95), we crash (add crew) or fast-track (parallel). At -30%, you’re writing EOT letters. In Thika, SPI dipped to 0.92 at week 2 (spares late 3 days) — we expedited at 6am, recovered by week 3, finished day 22. Without EVM, that 3-day became 14-day.

Procurement is not ‘order’. It’s spec + prequal + expediting + kitting + laydown — or it’s ‘material on site’ that isn’t. A 75kW motor needs M10×40 8.8 bolts (not 8, not 6.8), DN100 PN16 gaskets (not PN10), and 95mm² cable (not 70mm² derated). We prequal vendors (KEBS, NCA, past 3 jobs), expedit weekly (photo of goods + packing list), kit per work front (conveyor kit: motor + gearbox + belt + bolts + gaskets in one cage), and laydown by sequence (line 1 first, not random). In Kwale, kitting cut install search time 40% — artisans installed, not hunted.

QA/QC is not a check-box — it’s NDT, punch list, and O&M that NCA signs. Welding 6G (WPS/PQR), MPI/DPI on 100% butt welds, hydro 1.5× with chart, alignment ±0.05mm, megger >100MΩ, thermography at load, and punch list that hits zero before handover. O&M is 87 pages (GA, single-line, data sheets, spares, PM tasks) + as-builts + training. At Thika, NCA audit 0 observations because the file was complete on day 23 — not ‘we’ll send later’. That’s the difference between turnkey and ‘almost done’.

You don’t need 5 foremen and a WhatsApp group where everyone is ‘almost there’. You need one PMO that owns planning, procurement, install, and handover — one report (SPI/CPI + photos), one invoice (fixed-price + EVM), one date (baseline), and one audit file. That’s Dynatec PMO — from concept to handover, 10+ years, 200+ installs, Ruiru to Kwale, and we stay for the warranty.